FEATURES · WORKSPACE AND ORGANIZATION
Collections, tags and pins for notebooks
Short answer
NotebookLM has no folders for notebooks. Ultra Exporter adds collections, which work like folders, plus tags and up to 5 pinned notebooks, so a long notebook list becomes navigable. They are free to use and are stored by the extension, not in your Google account.
Quick facts
| Item | Detail |
|---|---|
| Where | Workspace, and Edit collections and tags on a notebook |
| Plan | Free + Pro |
| Free | Collections, tags, favourites and 5 pins. |
| Pro | Bulk tag management and automatic filing by rule. |
Steps
- Install NotebookLM Ultra Exporter in desktop Chrome, then refresh any open NotebookLM (Gemini Notebook) tab.
- Find it here: Workspace, and Edit collections and tags on a notebook.
- Use it on one item first and check the result before running it on many.
What it does
- Groups notebooks into collections.
- Tags notebooks and filters the list by tag.
- Pins up to 5 notebooks to the top.
Limits to know
- Organisation is kept in the browser profile; it is not visible in the NotebookLM app or on another device unless you move it.
- A collection is a view. Removing a notebook from it does not delete the notebook.
Free or Pro?
The basics are free; the advanced options listed on this page need Ultra Exporter Pro. Pro covers the extension only; it does not include a Google subscription or raise NotebookLM's own limits. Current prices are on the pricing page.
Frequently asked questions
Do I need Pro for collections and tags?
Not for the basics. Free: Collections, tags, favourites and 5 pins. Pro: Bulk tag management and automatic filing by rule.
Can notebooks be filed automatically?
Yes. An automation rule can file a notebook into a collection when it gets a tag or when its title contains a keyword.
Related guides
NotebookLM lists notebooks in one flat grid and has no folders of its own. NotebookLM Ultra Exporter adds collections, which behave like folders, plus tags.
An automation rule runs an action in NotebookLM when something happens: a notebook gets a tag, joins a collection, has a title containing a keyword, or.
NotebookLM Ultra Exporter adds a tools row to the NotebookLM Sources panel: search and filter sources, save and restore source selections as views, download.
The workspace is a full-page dashboard for NotebookLM. It lists every notebook, source, Studio output and Audio Overview across your account, with search.
NotebookLM does not save prompts. Ultra Exporter adds a prompt library: save reusable instructions and insert them into the chat box by typing /.
A variable template is a saved NotebookLM prompt with named blanks, such as topic or audience, that you fill in each time you use it.
A notebook template saves the setup of a NotebookLM notebook, including its tags, collection, reference sources, starter note and Studio preset, so a new.
A source template applies the same tags and folder assignment to many NotebookLM sources at once, so every project uses one taxonomy.