NotebookLM Workspace, Prompt Library, Templates and Automation

The Ultra Exporter workspace is a full-page dashboard for your NotebookLM notebooks, sources, Studio outputs, audio, collections and tags, with imports, prompts, templates, automation and settings in one place. Open it from the popup, the side panel or the in-page toolbar.

Menus change with the version and feature settings, so do not judge capability by a fixed number of views.

How do I manage notebooks and sources?

• List / gallery views, search, filters and favourites help you find content.
• The source center shows failed or duplicate items from the data already read, lets you read source text, and supports bulk rename and cleanup. Health-check results depend on the current cache and successfully loaded material; they are not a complete real-time server audit.
• Collections, tags and smart collections organize material. The extension's local categories do not automatically become native Google data shared across all devices.
• Saved source views keep common filters on the page: Free 2 per notebook, 5 in total; Pro removes that limit.

Before deleting, replacing or bulk writing, confirm the account, the target and the selected items. Save anything you need to keep first.

How do the website account and multiple NotebookLM accounts relate?

The website purchase account carries Pro access. The NotebookLM work account in your browser holds the actual material. Paid Pro can switch work accounts. Account discovery depends on sessions already signed in to the browser, and the session is verified before writing to reduce the risk of using the wrong account.

Local workspace data is stored in the account scope of each module. Do not treat account switching as automatic migration or cloud backup. See account.

How do prompts and the / menu work?

• Personal prompts are available in the workspace, the side panel and in-page shortcuts. Type / in a supported input to search and insert.
• Free saves 10 plain personal prompts. The official curated library can be browsed; saving to your personal library is also subject to the personal count and variable permissions.
• Pro adds variable filling, folder / category management, bulk import and other advanced features. Being able to browse existing content does not mean that adding or using variable templates needs no Pro.
• The official library ships with the extension and checks for remote updates when possible. If the network fails, built-in or cached content is used; the count can change with the catalogue version.

How are workspace templates different from document templates?

How does Studio batch generation work?

In the generator, choose sources, output types and a generation mode. It supports generating per source, from merged sources, or by topic; the parameters depend on the chosen output type.

• Free: one type, up to 3 items per job.
• Pro: multiple types, up to 50 items per job.

Each item is still a NotebookLM generation request. Pro does not raise Google's generation quota, does not guarantee that every item succeeds, and does not bypass remote capacity limits. Check completed, failed and cancelled task states.

How do automation rules and workflows work?

Rules can trigger on tags, collections, titles / links, audio completion, the end of podcast playback, or a time schedule. Actions include categorizing, creating notes, generating outputs, applying templates, asking and saving, running a workflow and publishing a podcast. Specific actions still need their own access; cloud private podcasts, for example, need paid Pro.

• Free rules: up to 1. This does not mean all rules only run 3 times.
• Free custom workflows: up to 1, with 3 successful workflow runs in total. This is not a daily allowance. Failures do not consume successful runs, and a running job temporarily holds a slot.
• Pro: removes the free count and successful-run limits above. Execution can still stop because of remote errors, an expired account session or unmet action conditions.

Scheduled triggers, waiting for generation and resuming execution are managed by the browser extension. They depend on the browser running, the extension being enabled and a valid NotebookLM session. Closing the browser does not continue the job on a server. After reopening, check the run history; do not assume a task succeeded just because its switch is on.

这篇指南也有中文版。