# Collections, tags and pins for notebooks

Source: https://nlmexporter.com/guides/features/collections-and-tags  
Section: Features  
Last verified: November 2026  
Plan: Free + Pro

NotebookLM has no folders for notebooks. Ultra Exporter adds collections, which work like folders, plus tags and up to 5 pinned notebooks, so a long notebook list becomes navigable. They are free to use and are stored by the extension, not in your Google account.

## Quick facts

| Item | Detail |
| --- | --- |
| Where | Workspace, and Edit collections and tags on a notebook |
| Plan | Free + Pro |
| Free | Collections, tags, favourites and 5 pins. |
| Pro | Bulk tag management and automatic filing by rule. |

## Steps

1. Install [NotebookLM Ultra Exporter](https://chromewebstore.google.com/detail/notebooklm-ultra-exporter/afchokljnhhggkhedfbmkcmdagjmjchj) in desktop Chrome, then refresh any open NotebookLM (Gemini Notebook) tab.
2. Find it here: Workspace, and Edit collections and tags on a notebook.
3. Use it on one item first and check the result before running it on many.

## What it does

- Groups notebooks into collections.
- Tags notebooks and filters the list by tag.
- Pins up to 5 notebooks to the top.

## Limits to know

- Organisation is kept in the browser profile; it is not visible in the NotebookLM app or on another device unless you move it.
- A collection is a view. Removing a notebook from it does not delete the notebook.

## Frequently asked questions

### Do I need Pro for collections and tags?

Not for the basics. Free: Collections, tags, favourites and 5 pins. Pro: Bulk tag management and automatic filing by rule.

### Can notebooks be filed automatically?

Yes. An automation rule can file a notebook into a collection when it gets a tag or when its title contains a keyword.

## Related guides

- [How do I organize NotebookLM notebooks into folders?](https://nlmexporter.com/guides/questions/how-to-organize-notebooklm-notebooks-into-folders)
- [Automation rules for NotebookLM](https://nlmexporter.com/guides/features/automation-rules)
- [Source tools: search, filter, bulk download and delete](https://nlmexporter.com/guides/features/source-tools)
- [Workspace: manage every notebook in one place](https://nlmexporter.com/guides/features/workspace)
- [Prompt library: save and reuse prompts in NotebookLM](https://nlmexporter.com/guides/features/prompt-library)
- [Prompt templates with variables](https://nlmexporter.com/guides/features/prompt-variables)