USE CASES · WORK
How to use NotebookLM for meeting notes and follow-ups
Short answer
Add a meeting transcript to NotebookLM, ask for decisions, owners and deadlines, and save the answer as a note. NotebookLM Ultra Exporter exports that note to Word, PDF or Markdown for the team, and can send the Audio Overview of a long meeting to a private podcast feed.
Quick facts
| Item | Detail |
|---|---|
| Stages | Collect sources, work in NotebookLM, export the result |
| Outputs | Follow-up email text (.md); Minutes (.docx); Action table (.csv); Listen-back (podcast feed) |
| Cost to start | Free. Each linked guide states whether its output is Free or Pro. |
Steps
- Install NotebookLM Ultra Exporter in desktop Chrome, then refresh any open NotebookLM (Gemini Notebook) tab.
- Create a notebook for this piece of work and add the sources listed below.
- Generate and save the answers, reports or Studio items you need.
- Export each result in the format its destination accepts, then check the file.
1. Collect the sources
- The transcript: pasted text or local files.
- The agenda and pre-reads as separate sources.
2. Work in NotebookLM
- Ask only for commitments that were actually stated.
- Ask for open questions and blockers separately.
- Use the meeting decisions and actions prompt.
3. Get the result out
| Output and guide | Format |
|---|---|
| Follow-up email text | .md |
| Minutes | .docx |
| Action table | .csv |
| Listen-back | podcast feed |
Transcripts mishear names and numbers. Have an attendee confirm owners and dates before sending.
Free or Pro?
The basics are free; the advanced options listed on this page need Ultra Exporter Pro. Pro covers the extension only; it does not include a Google subscription or raise NotebookLM's own limits. Current prices are on the pricing page.
Frequently asked questions
Can NotebookLM record a meeting?
No. Record and transcribe with your meeting tool, then add the transcript or the audio file as a source.
Where do the exported files go?
To your browser's download folder. Document conversion runs in your browser; the extension does not upload your notes to its own server to convert them.
Related guides
How to export NotebookLM notes to Markdown. You get a .md file with headings, lists, tables and links intact, ready for Obsidian, Notion or a Git repository.
How to export NotebookLM notes to Word. You get an editable .docx with real headings, lists and tables.
How to export NotebookLM data tables to CSV. You get the table as comma-separated values that open in Excel, Google Sheets, Numbers and any data tool.
Listen to NotebookLM Audio Overviews as a private podcast. You get a private RSS feed. Add its address to a podcast app that accepts custom feeds, and each.
Founders use NotebookLM as a shared memory for customer calls, investor updates and market reading.
Google provides no full export of a notebook, so a deleted notebook or a lost account takes the notes, chats and Studio outputs with it.
Consultants use NotebookLM to digest client documents, interviews and market reports, then need a deliverable in the client format.
Legal teams use NotebookLM to question contracts, filings and regulations with citations back to the passage.