# How to use NotebookLM for meeting notes and follow-ups

Source: https://nlmexporter.com/guides/use-cases/notebooklm-for-meeting-notes  
Section: Use cases  
Last verified: November 2026  
Plan: Free + Pro

Add a meeting transcript to NotebookLM, ask for decisions, owners and deadlines, and save the answer as a note. NotebookLM Ultra Exporter exports that note to Word, PDF or Markdown for the team, and can send the Audio Overview of a long meeting to a private podcast feed.

## Quick facts

| Item | Detail |
| --- | --- |
| Stages | Collect sources, work in NotebookLM, export the result |
| Outputs | Follow-up email text (.md); Minutes (.docx); Action table (.csv); Listen-back (podcast feed) |
| Cost to start | Free. Each linked guide states whether its output is Free or Pro. |

## Steps

1. Install [NotebookLM Ultra Exporter](https://chromewebstore.google.com/detail/notebooklm-ultra-exporter/afchokljnhhggkhedfbmkcmdagjmjchj) in desktop Chrome, then refresh any open NotebookLM (Gemini Notebook) tab.
2. Create a notebook for this piece of work and add the sources listed below.
3. Generate and save the answers, reports or Studio items you need.
4. Export each result in the format its destination accepts, then check the file.

## 1. Collect the sources

- The transcript: [pasted text](https://nlmexporter.com/guides/import/pasted-text-to-notebooklm) or [local files](https://nlmexporter.com/guides/import/local-files-and-folders-to-notebooklm).
- The agenda and pre-reads as separate sources.

## 2. Work in NotebookLM

- Ask only for commitments that were actually stated.
- Ask for open questions and blockers separately.
- Use the [meeting decisions and actions prompt](https://nlmexporter.com/guides/prompts/meeting-decisions-and-actions-prompt).

## 3. Get the result out

| Output and guide | Format |
| --- | --- |
| [Follow-up email text](https://nlmexporter.com/guides/export/notes-to-markdown) | .md |
| [Minutes](https://nlmexporter.com/guides/export/notes-to-word) | .docx |
| [Action table](https://nlmexporter.com/guides/export/data-tables-to-csv) | .csv |
| [Listen-back](https://nlmexporter.com/guides/export/audio-overview-to-private-podcast) | podcast feed |

> Transcripts mishear names and numbers. Have an attendee confirm owners and dates before sending.

## Frequently asked questions

### Can NotebookLM record a meeting?

No. Record and transcribe with your meeting tool, then add the transcript or the audio file as a source.

### Where do the exported files go?

To your browser's download folder. Document conversion runs in your browser; the extension does not upload your notes to its own server to convert them.

## Related guides

- [Export NotebookLM notes to Markdown](https://nlmexporter.com/guides/export/notes-to-markdown)
- [Export NotebookLM notes to Word](https://nlmexporter.com/guides/export/notes-to-word)
- [Export NotebookLM data tables to CSV](https://nlmexporter.com/guides/export/data-tables-to-csv)
- [Listen to NotebookLM Audio Overviews as a private podcast](https://nlmexporter.com/guides/export/audio-overview-to-private-podcast)
- [NotebookLM for founders and small teams](https://nlmexporter.com/guides/use-cases/notebooklm-for-founders)
- [How to back up your NotebookLM notebooks](https://nlmexporter.com/guides/use-cases/notebooklm-for-backup-and-archiving)