PROMPTS · WORK
NotebookLM prompt: onboarding FAQ from a handbook
Short answer
Use it to turn policies and manuals into answers a new hire can find. Paste the prompt below into the NotebookLM (Gemini Notebook) chat and replace the parts in square brackets. It tells NotebookLM to answer only from your sources, cite them and flag what they do not cover.
Quick facts
| Item | Detail |
|---|---|
| Works in | NotebookLM / Gemini Notebook chat, and the customise box of Studio items |
| Sources needed | The handbook or procedures, with version or date. |
| Cost | Free to copy. Saving it in the extension is free for up to 10 plain prompts. |
The prompt
Write an FAQ for a new [ROLE] based on the handbook. Cover the first day, the first week, tools and access, who to ask, and the rules people most often get wrong. Each answer: two to four sentences, the section it comes from, and "ask your manager" where the handbook leaves a choice to a person. List questions a new hire would ask that the handbook does not answer. Use only the sources in this notebook. Cite the source for every claim. If the sources do not cover something, say "not covered in the sources" instead of filling the gap.
How to use it
- Open the notebook and tick only the sources this question is about.
- Paste the prompt into the chat and replace every part in [SQUARE BRACKETS].
- Open two or three citations in the answer to confirm they say what the answer claims.
- Save the answer as a note, then keep it: Export the FAQ to PDF.
Adapt it
- Ask for a version per department.
- Generate an Audio Overview from the FAQ for a first-day briefing.
NotebookLM can misread or over-generalise a source. A prompt reduces that; it does not remove it. Check cited passages before you rely on an answer.
Free or Pro?
Free, with no daily export quota and no website account needed. Pro covers the extension only; it does not include a Google subscription or raise NotebookLM's own limits. Current prices are on the pricing page.
Frequently asked questions
What should be in the notebook before I use the onboarding FAQ from a handbook prompt?
The handbook or procedures, with version or date.
Does this prompt work in Gemini Notebook?
Yes. Gemini Notebook is the new name of NotebookLM since July 16, 2026. The chat works the same way: it answers from the sources you select.
How do I save this prompt in NotebookLM?
NotebookLM has no prompt library of its own. With NotebookLM Ultra Exporter you can save it to My prompts and insert it in the chat box by typing /. Free saves 10 plain prompts; variable templates, folders and backup need Pro.
Related guides
How to export NotebookLM reports to PDF. You get a fixed-layout PDF of the report for printing, sharing or attaching to an email.
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